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Recruitment & Admissions Strategic Solution

Automated Recruitment & Student Admissions

Scale your admissions with structured workflows. From initial enquiry to enrolment, we build systems that shorten response times and reduce drop-off.

Explore Solution
Recruitment Challenge

Are you losing applicants to administrative friction?

Slow response times, lack of funnel visibility, and fragmented applicant data are the primary barriers to meeting your enrolment targets.

Instant Applicant Expectation

Slow Response Times

Modern applicants expect instant engagement. Manual processes cause delays that drive talent toward faster, more agile institutions.

Real-time Visibility Required

Funnel Blindness

Without real-time visibility into your applicant journey, you cannot accurately forecast or optimise recruitment marketing spend.

One View Per Applicant

Applicant Fragmentation

Data scattered across emails and spreadsheets leads to processing errors and a disjointed institutional voice.

Admissions Solution

A unified applicant journey from first click to enrolment.

We use Salesforce Education Cloud to build a digital-first admissions experience: clear for applicants, and less manual work for your recruitment team.

1:1 Prospect Nurturing

Recruitment Marketing

Personalised, omnichannel engagement strategies that nurture prospects from initial enquiry through to application.

24/7 Self-Service Access

Applicant Portal

A modern, self-service environment for document submission, status tracking, and clear communication.

Live Funnel Dashboards

Pipeline Analytics

Real-time dashboards that provide full visibility across the recruitment funnel for data-driven decision making.

Typically responds in 15 min Consultation
Professional Support & Managed Services

Already on Salesforce but limited by IT resources?

Admissions rules tend to change between cycles, and the changes are often bolted on rather than built in. We'd rather tidy those layers between intakes, not mid-intake.

Sebastian Marciniak Senior Salesforce Developer

Changing an application form shouldn't be a gamble mid-cycle. A test environment and a release check mean we see the change before applicants do.

Patricia Kłodnicka Salesforce Developer

Whoever supports your admissions system should understand what a deadline means to the office, not just how a form is built. That context saves time.

Kamil Habaj Salesforce Architect
Typically responds in15 min
Consultation
-30% Tech Debt Reduction

Technical Debt Reduction

Modernise legacy without downtime.

100% CI/CD Compliance

Continuous Integration & Audits

Automated pipelines and quality gates.

24/7 Expert Support

Dedicated HE Architects

Experts on hand when you need them.

99.9% Data Integrity

Data Governance & AI Readiness

Preparing your data architecture for AI-driven insights.

Experts and Strategic Advisors

20+ Certified ArchitectsOfficial Salesforce PartnerEducation Competency Awarded by Salesforce
  • Rod Martinsmith

    Rod Martinsmith

    Business Development Manager

    Typically responds in 15 min
    Enterprise SalesUK MarketAccount Strategy
    View profile
  • Martin Pieńkowski

    Martin Pieńkowski

    Lead Education Cloud Architect

    Typically responds in 15 min
    Institutional ArchitectureNewSIS MigrationData Strategy
    View profile
  • Adam Pęczkowski

    Adam Pęczkowski

    Admissions Strategy Consultant

    Typically responds in 15 min
    Lead ScoringNewInternational RecruitmentCRM Automation
    View profile
  • Alexandra Cieciura

    Alexandra Cieciura

    Education Cloud Architect

    Typically responds in 15 min
    IntegrationsApex/LWCSecurity Architecture
    View profile
  • Bart Adamowicz

    Bart Adamowicz

    Senior Student Experience Strategist | Senior Education Cloud Architect

    Typically responds in 15 min
    Institutional StrategyNewKPI FrameworksExecutive Advisory
    View profile
  • Catherine Wilk-Uljasz

    Catherine Wilk-Uljasz

    Transformation Change Management Lead

    Typically responds in 15 min
    Change StrategyNewCultural AlignmentTraining Design
    View profile
  • Gregory Foit

    Gregory Foit

    Alumni Relations Architect

    Typically responds in 15 min
    Philanthropy StrategyNewDonor JourneysAlumni Engagement
    View profile
  • Jacob Błoch

    Jacob Błoch

    Global Recruitment Strategist

    Typically responds in 15 min
    International MarketsNewAgent PortalsYield Management
    View profile
  • Julia Kląskała

    Julia Kląskała

    Education Cloud Solution Lead

    Typically responds in 15 min
    Solution DesignNewProduct StrategyFast Deployment
    View profile
  • Margaret Przewłocka

    Margaret Przewłocka

    Product Owner - Education

    Typically responds in 15 min
    Product RoadmapNewInstitutional VisionInvestment Strategy
    View profile
  • Norbert Rzepa

    Norbert Rzepa

    Admissions Management Strategist

    Typically responds in 15 min
    Admissions PolicyNewProcess OptimisationConversion Analysis
    View profile
  • Olga Zwijacz

    Olga Zwijacz

    Infrastructure Lead | Senior Education Cloud Architect

    Typically responds in 15 min
    DevOpsNewInfrastructure DesignCloud Security
    View profile

Voice of Customer

  • SWPS University

    SWPS University

    “Understanding the organisation's business processes and goals makes Think Beyond a trustworthy partner in the implementation of complex Salesforce solutions.”

    Agata Wysocka SWPS University
    17,500 Students
    360° Candidate View
    6 Campuses
    See more

    SWPS University

    Agata Wysocka

    See more
  • SWPS University

    SWPS University

    “Incredible care for the client's needs, a wonderfully supportive implementation team full of willingness to help and patience. Thanks to their commitment and knowledge the process ran as smoothly as possible.”

    Kamila Dryjańska Head of Admissions, SWPS University
    17,500 Students
    50+ Contact Centre
    6 Campuses
    See more

    SWPS University

    Kamila Dryjańska

    See more
  • Collegium Da Vinci

    Collegium Da Vinci

    “The best partner for introducing Salesforce to an organisation.”

    Sofiia Taran Project Manager, Collegium Da Vinci

    Collegium Da Vinci

    Sofiia Taran

    See more
Typically responds in 15 min Consultation
Institutional Impact

Calculate the strategic value of admissions excellence.

Understanding the organisation's business processes and goals makes Think Beyond a trustworthy partner in the implementation of complex Salesforce solutions.

Incredible care for the client's needs, a wonderfully supportive implementation team full of willingness to help and patience. Thanks to their commitment and knowledge the process ran as smoothly as possible.

Agata Wysocka SWPS University
Kamila Dryjańska Head of Admissions, SWPS University

Annual Applicant Volume

Download Report
500 30,000
Annual Applicant Volume: 8,000
Admissions Volume
1,440

Qualified students comfortably transitioning from applicant to learner

Projected admissions volume based on higher-intent applicant conversion.

Operational Efficiency
+36%

Reduction in Administrative Friction across the admissions cycle

Operational capacity regained through decision support.

Revenue Secured
£14.1M

Institutional capital potential released for academic reinvestment

Tuition revenue secured through improved recruitment funnels.

Typically responds in 15 min Consultation
Governance & Security

Institutional Integrity & Data Sovereignty.

Protecting institutional data through layered access control, encryption and documented governance.

99.9%Salesforce platform uptime

Institutional Cyber Sovereignty

Fortify your digital ecosystem against evolving systemic risks. Our architecture ensures continuous protection of institutional prestige.

GDPRUK & EU data protection

Integrity & Governance

We build the access controls, retention rules and audit records that evidence how student data is handled.

GDPR CompliantUK & EU data protection standards
Salesforce Consulting PartnerCertified partner practice
Salesforce CertifiedArchitect-level proficiency
Encryption in transit and at restStandard on the Salesforce platform
Typically responds in 15 min Consultation
Strategic Mission Centre

Coordinate your institutional strategy review.

Connecting enterprise teams with the people who deliver the work.

Rod Martinsmith Business Development Manager

20+ Experts

INSTITUTIONAL STRATEGY ARCHITECTS

+44 (0)20 7864 7825 WhatsApp Chat

Leave your contact details, and our expert will reach out to schedule a brief introductory call.

We use your details only to reply to this enquiry.
Expert Session
Strategic Mission Centre

Coordinate your institutional strategy review.

Martin Pieńkowski

Architecting resilient digital ecosystems for leading universities across the UK. Martin specialises in complex data migrations from legacy SIS into Salesforce, with the source system left in place, ensuring data integrity and institutional scalability.

Martin Pieńkowski Lead Education Cloud Architect

20+ Experts

INSTITUTIONAL STRATEGY ARCHITECTS

+44 (0)20 7864 7825 WhatsApp Chat

Leave your contact details, and our expert will reach out to schedule a brief introductory call.

We use your details only to reply to this enquiry.
Institutional Impact

Your customised institutional simulation.

Rod Martinsmith

Connecting enterprise teams with the people who deliver the work.

Rod Martinsmith Business Development Manager

20+ Experts

INSTITUTIONAL STRATEGY ARCHITECTS

+44 (0)20 7864 7825 WhatsApp Chat

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Case Study Success Story

SWPS University

SWPS University logo

Student recruitment and admissions platform powered by Salesforce

17,500 Students
360° Candidate View
6 Campuses

At a glance

Client

SWPS University

Goal

Improve the applicant journey and admissions team operations.

Scope

Candidate portal, application workflow, communications, and Salesforce data model.

The challenge: a complex applicant journey

Admissions is a long, multi-stage process. Applicants submit data, documents, payments and decisions, while the university needs full visibility into every application without overloading teams with repetitive manual work.

Manual handling

Repetitive application steps needed less manual work.

Applicant status

Applicants needed clear guidance on statuses and required actions.

Fragmented data

University teams needed one operational view of recruitment.

The solution: a digital admissions workflow

We designed a Salesforce solution that guides applicants through the admissions journey, supports self-service, and automates communications tied to application status.

Online portal

Applicants submit applications and complete candidate data in one place.

Automated communication

Email and SMS notify applicants about missing information, corrections and next steps.

360° view

Application data, documents and interactions are combined in a central view.

Admissions impact

Self-service

Applicants complete more of the journey without contacting admissions at every step.

Faster response

Teams identify unfinished applications and priority cases faster.

Measurable process

Admissions becomes more predictable and ready for further automation.

“Understanding the organisation's business processes and goals makes Think Beyond a trustworthy partner in the implementation of complex Salesforce solutions.”

Agata Wysocka SWPS University
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